• Using the Mouse
• Starting WordPerfect
• Opening an Existing Document
• Typing Text
• Moving through a Document
• Using Commands
• Selected WordPerfect Commands
• Saving a File
• Printing
• Getting Help
• Exiting WordPerfect

WordPerfect for Windows 6.1

This document explains the basics of WordPerfect for Windows, version 6.1.

Using the Mouse

Unless otherwise stated, always use the left mouse button. “Clicking” is the act of moving the mouse pointer to a designated spot and pressing the mouse button. “Dragging” is the act of holding the mouse button down while moving the cursor or mouse pointer.

Starting WordPerfect

Start WordPerfect by double-clicking on the WP icon. A new document will appear on the screen.

Opening an Existing Document

To open an existing document:

• Click once on the OPEN button (picture of folder with arrow denoting opening).

• Select a disk drive (if necessary) by clicking on the down arrow key below the word DRIVES. Click once on the desired drive.

• Select directories and subdirectories (if necessary) by clicking twice on the desired folders under the word DIRECTORIES.

• Select a file by clicking twice on the file name. If the file name is not displayed, click on the down arrow button beside the list of file names to scroll through the list.

Typing Text

When you open WordPerfect, the cursor is positioned at the top of a new, blank document. To type, position the cursor where you would like words to appear, then begin typing.

Status Bar

The line of text at the bottom of the screen is the status line. It indicates:

1.Whether your typing will be inserted into the text (INSERT) or Whether your typing will type over existing text (TYPEOVER).

2.What printer has been selected

3. The date.

4.The time.

5.What page of the document your cursor is in (PG).

6.What line (in inches) of the document your cursor is on (LN).

7.What position (in inches) in the line your cursor is at (POS).

Editing

To add text, place the cursor where you wish to add the text, then type.

• To delete a small amount of text, place the cursor immediately in front of it and use the backspace key.
• To delete larger blocks of text, first select the text, then use the backspace key.

• To select a word, place the cursor in the word then double-click.
• To select a sentence, place the cursor in the sentence then triple-click.
• To select a paragraph, place the cursor in the paragraph then quadruple-click.

• To select a specific area of text, use the mouse to place the cursor at the beginning or end of the text you wish to select. Hold the mouse button and move cursor to the other end of the text. Release the mouse button.

While text is selected, choose the appropriate command to alter the text.

Moving through a Document

There are several ways to move through a document using the cursor, the scroll bar, or the page buttons.

Cursor

Use the arrow keys to move the cursor through the document, or place the mouse pointer in the desired spot and click to place the cursor there.

Moving the cursor past the top of the screen will cause the document to scroll up. Moving the cursor past the bottom of the screen will cause the document to scroll down.

Scroll Bar

The scroll bar is located on the right side of the screen, adjacent to the document. The box in the scroll bar denotes the position of the text on the screen relative to the length of the document. When the beginning of the document is present on the screen, the box will be at the top of the bar. When the end of the document is present on the screen, the box will be at the bottom of the bar.

• To scroll line-by-line, use the mouse to place the pointer over the up or down arrows, and click once or hold down the mouse button.

• To scroll screen-by-screen, place the mouse pointer over the scroll bar, above or below the box, and click once.

• To move to a specific area in your document, place the mouse pointer over the box in the scroll bar, click and drag the box to the desired position on the bar.

Page Buttons

Page buttons are located below the scroll bar. To move to the previous or next page of the document (page, not screen), click once on the previous or next page button.

Using Commands

There are up to five ways to activate commands: Pull-down menus, the Quick menu, the Toolbar, the Power Bar, and the keypad. The variety exists to accommodate different personal styles.

Pull-down Menus

All of the WordPerfect commands are found in the pull-down menus. Other commands options (Toolbar, Power Bar, etc.) are merely convenient subsets of the commands available through the pull-down menus. Ten words are written on a horizontal line across the top of the screen, beginning with File. Each word is a pull-down menu.

• Select a pull-down menu by clicking once on the word, or by holding down the Alt key and typing the underlined letter in the word. A vertical list of commands will appear.

• Select a command by clicking once on the word, using the up/down arrow keys, or by typing the underlined letter in the word. The command may change the document, produce another submenu, or evoke a “dialog box” (a box on the screen containing action choices).

• To remove a pull-down menu press E twice, or click anywhere in the text of your document.

Quick Menu

The quick menu contains nine often-used commands.

• To evoke the quick menu, place your mouse pointer anywhere within the document and click once with the right mouse button.

• Select a command by clicking once on the word, or by typing the underlined letter in the word.

• To remove the quick menu press E, or click anywhere in the text of your document.

Toolbar

The toolbar is the line of pictures and symbols directly below the pull-down menu. Each “button” contains an icon denoting its action. These are short-cuts for simple pull-down menu commands. It is possible to personalize the toolbar so that it contains your most frequently used commands.

• Click on the appropriate button to activate a toolbar command.

Power Bar

The power bar is the narrow strip underneath the toolbar. It is also a short-cut for the pull-down menu. It contains complex commands that have their own pull-down menus. It is possible to personalize the power bar.

• Click once on the appropriate word to evoke a power bar menu.

• Next, click on the desired menu choice.

Keypad

Many commands may be executed using keypad combinations, such as C/B for bold. Keypad combinations for commands may be found written along the top of the screen when using the toolbar or the pull-down menu.

A list of keypad commands, or "keystrokes" may be found in

Selected WordPerfect Commands

Selected WordPerfect commands are explained below. Access through the pull-down menus and the button bar or power bar are described. There are ways to activate many of these commands that are not described here.

Many commands affect all text at and below the cursor. Therefore it is important to place the cursor just ahead of text that you wish to format.

Bold, Italic, Underline

There are two ways to bold, italicize or underline existing text.

Button Bar

• Select text.

• Click on BOLD button (boldfaced lower-case b on it), ITALIC button (italicized lower-case i on it), or UNDERLINE button (underlined lower-case u on it).

Pull-down Menu

• Select text.

• Select FONT from the FORMAT menu.

• Specify the characteristics that you desire.

• Click the OK button.

To type in boldface, italics or underlined text, follow either of the directions above to turn on the feature. After typing the text, turn off the feature in the same fashion.

Date

This command prints the date automatically.

• Position the cursor where you would like the date to be.

• Select DATE then DATE CODE from the INSERT pull-down menu.

Cut, Copy and Move Text

It is often necessary to cut, copy or move a portion of text.

To move text

• Select the target text.

• Click on the selected text, then drag cursor to the new location and release the mouse button.

To copy text

• Select the target text.

• Click the COPY button on the button bar (picture or two documents on it).

• Paste the copy by placing the cursor in the desired spot and clicking the PASTE button on the button bar (jar of paste with brush in it).

To cut text

• Select the target text.

• Click on the CUT button on the button bar (picture of scissors on it) OR press the Backspace key.

Footnotes and Endnotes

The procedure for footnotes and endnotes is practically the same. It is described below in the general terms of creating a "note".

• Position the cursor where you would like the note to go.

• Select FOOTNOTE or ENDNOTE then CREATE from the INSERT pull-down menu.

• Type the note.

Justification (Aligning Text)

Text may be aligned using the pull-down menus or the power bar. LEFT and RIGHT justification aligns the beginning of lines with the left and right margin, respectively. CENTER will center text between the left and right margins. FULL will bring all text to the left and right margins, without distorting words. ALL will force all text to the left and right margins, possibly stretching words to do so.

Power Bar

• Position the cursor in front of the text you would like to be affected, or select effected text.

• Click on the JUSTIFICATION button on the power bar (unless it has been altered, the word LEFT will be on it).

• Click on the desired setting.

Pull-down Menu

• Position the cursor in front of the text you wish to affect, or select effected text.

• Select JUSTIFICATION from the FORMAT menu.

• Click on the desired setting.

Line Spacing

Use line spacing to change the distance between lines.

• Select LINE then SPACING... from the FORMAT menu.

• Type the appropriate value or use the up/down arrow buttons to change the spacing. The diagram will change to reflect the new settings.

• Click the OK button.

Margins

There are two ways to set margins in a WordPerfect document, with the ruler bar and the pull-down menus. Top/bottom margin settings affect the page with the cursor, and all subsequent pages. Left/right margin settings affect all text after the cursor.

Ruler Bar (left/right margins only)

Select RULER BAR from the VIEW pull-down menu. A ruler will appear below the power bar. The right and left margins are represented by black pointers along a white line above the ruler.

• Place cursor in front of all text to assume the new margins.

• Click and drag the solid portion of the pointers (not the triangular tips) to the desired margin locations along the ruler.

Pull-down Menu (left/right and top/bottom margins)

• Place cursor in front of all text to assume the new margins.

• Select MARGINS from the FORMAT pull-down menu.

• Type the desired margin measurements into the appropriate boxes. The page diagram will change to reflect the new settings.

• Click the OK button.

Reveal Codes

Codes are inserted into your document nearly every time you use a feature or command. They are not visible in the normal document window. Codes are sometimes useful as a diagnostic tool. If features or commands are not behaving as you might expect, reveal the codes and continue working.

• Select REVEAL CODES from the VIEW pull-down menu.

Your document with embedded codes, will be displayed underneath your regular document. As you move the cursor in your regular document, the cursor moves correspondingly in the reveal codes version.

Examine and delete codes as necessary, then remove the reveal codes screen using the same directions that you used for evoking it.

Saving a File

Save your document frequently during your work, and before you close.

• To save, click on the SAVE button (picture of a floppy disk with an arrow pointing to it) on the button bar.

The first time you save a document, you will have the opportunity to designate drives, directories and the file name. Subsequent saves of the same document will automatically update the file.

• Select a disk drive (if necessary) by clicking on the down arrow key below the word DRIVES. Click once on the desired drive.

• Select directories and subdirectories (if necessary) by clicking twice on the desired folders under the word DIRECTORIES.

• Type the file name in the box below the word FILENAME. The name must be no longer than eight characters.

Printing

You may print the entire document on the screen, the page currently displayed on the screen, multiple pages, highlighted text, the document summary, or a document that is not currently open.

• To print, click on the PRINT button (picture of a printer on it) on the button bar.

• Determine what portion of the document to print by clicking in the open circle adjacent to the appropriate words under PRINT SELECTION.

• Designate number of copies to be printed by clicking on the up or down arrow adjacent to NUMBER OF COPIES.

• Check the CURRENT PRINTER. If you wish to change printers, click on the SELECT button, then click on the down arrow by SPECIFIC PRINTER, click once on the desired printer, then click on the SELECT button.

• Once all print options are set, click on the PRINT button or type the letter P to begin printing.

Getting Help

WordPerfect for Windows 6.1 has plentiful online help. There are two basic ways to access help: Search and How Do I.

How Do I...

How Do I... outlines and explains many WP functions and procedures.

• Select HOW DO I... from the HELP pull-down menu.

• Click on the book beside the desired question to display the chapters.

• Click on the page beside the desired chapter to display the tasks.

• Click on the desired task to display an explanation of that task. Use the scroll bar on the right to scroll through the text.

• The HOW DO I... screen is still displayed on the screen. You may click there to view more help texts.

• To exit, click on the CLOSE buttons in both the help text screen and the HOW DO I... screen.

Search for Help on...

Search for Help on... allows you to search for a help topic by keyword.

• Select SEARCH FOR HELP ON... from the HELP pull-down menu.

• Type a word representing your topic of interest, or select one from the scrollable list.

• The word you typed will be replaced with the closest match on the list. If it is not an appropriate match, scroll through the list and select the best possible term.

• Select a topic to view by double-clicking on the topic. Use the scroll bar on the right to scroll through the help text.

• To exit, click on the CLOSE button.

Exiting WordPerfect

Always save changes to a document before exiting.

• To exit, select EXIT from the FILE menu.

• Unless you do not wish to save changes to the document, click on the YES button to save changes.