| Current Status | Critical Needs | Long Range Goals | ||
| 1 | Client/Server: effectiveness and efficiency of administrative systems are under review and plans are in place to migrate legacy systems to, or interface them with, client/server distributed systems. | POISE legacy systems are currently on the central administrative VAX utilizing a combination of traditional data entry and batch processing with selected on line access to information. | Phase I: Implement the BSR advance College Relations System. Phase II-IV: Select and implement new software packages for Admissions, Student Information, Fiscal, Human Resources | Continue to update and enhance legacy systems to meet the legal and operational requirements of the College; discontinue VAX-based uses by 2000-01 |
| 2 | Data entry: accounting procedures minimize data reentry and maximize appropriate and secure access to up-to-date information | Currently capture and validate some data at the source but still use a "paper trail" for much of the data input | Capture and validate data once at source; integrate systems to eliminate redundant data entry (e.g., time card data) | Automated data entry using barcode and scan technology |
| 3 | Decision support: institutional data are accessible to support strategic decisions at every level of management | Operational and some tactical information is available from batch reports and some on-line formats. | All operational and tactical information available from on-line formats. | Strategic information available in on-line formats |
| 4 | Year 2000: all administrative systems are configured to handle data and operations that include year 2000 calculations | New administrative systems funded based on FAST recommendations; will eliminate year 2000 problem | Avoid year 2000 costs completely by moving all remaining administrative systems to new platform in advance of 2000 | Reliance on modular program code to ensure flexibility for future changes |
| 5 | Student access: students have easy access to their own records - transcripts, grades, demographics, scheduling, advising, financial aid information, account balances. | No student access to current administrative information. | Student access to their own schedule, transcripts, degree audit, financial aid, and accounting information. | Student access to web-based college demographic information for evaluation of their progress in relation to others |
| 6 | Employee access: employees have access to personal information | On-line phone book and electronic job postings on Kenyon web site | Access to personal evaluation, payroll deduction and year-to-date information. | Web-based information resources for general and personal employee information |
| 7 | Secure transfers: efficient and secure linkages to outside services exist | Magnetic tapes delivered to bank for direct deposit. Staff access information on the Internet for evaluation of potential donors. | Electronic funds transmission for payroll deposits and vendor payments. Link to vendors for purchase orders. On-line student applications and test scores | Personalized and private detail billing for student, families, staff |
Contact: Scott Siddall, Information and Computing Services,
scott@siddall.info
Edited: 01-27-97